Simplifying ICS2 Compliance: Key Data Requirements and How Cargoo Can Help You 

Is your business ready to meet the EU's new ICS2 demands?

The Import Control System 2 (ICS2) represents a significant shift in how customs processes are managed for goods entering or transiting through the EU. While designed to enhance safety and security, ICS2 introduces new complexities in data submission and compliance. For importers, understanding these changes and leveraging solutions like Cargoo can help avoid disruptions and ensure uninterrupted operations. 

In this post, we’ll break down key ICS2 data and definitions, explain the roles and responsibilities in compliance, and show how Cargoo can support simple and effective ICS2 compliance.  

Key ICS2 Data and Definitions 

ICS2 compliance revolves around accurate and timely data submission through Entry Summary Declarations (ENS). Here’s what you need to know: 

EORI ID (Economic Operators Registration and Identification Number): 

  • Required for all businesses involved in customs activities.
  • Links customs filings to a specific entity, helping customs authorities process and track the legal and responsible parties in a transaction.  
eori number

Structured Address Information: 

  • Precise address details for all relevant parties, including consignor, consignee, and intermediaries.
  • Missing or incorrect addresses can lead to delays or rejected filings. 

Goods Description and Harmonized System (HS) Codes: 

Accurate descriptions and HS 6-digit codes are mandatory for risk assessment and customs classification. 

hs code

Transport Details: 

Includes carrier information, route, and schedules, essential for customs clearance. 

Additional Party Information: 

  • Contact details for any intermediaries, such as freight forwarders or NVOCCs.
  • Contact details for a supplementary declarant if applicable.  
iCS2 Regulation Compliance   If you import goods to or transit through the EU, understanding ICS2 is essential to avoid disruptions, delays, or penalties.   ICS2 compliance doesn’t have to be overwhelming.  Contact Cargoo.    

How to Prepare for ICS2 Compliance 

Follow these steps to ensure your business is ready for ICS2: 

Importers (Cargo Owners)

  1. Provide EORI IDs, structured addresses, and detailed goods descriptions to carriers or freight forwarders.
  2. Ensure data is accurate and submitted on time. 

Carriers (Including Ocean Carriers and NVOCCs)

  1. File ENS data for master-level bills of lading.
  2. Coordinate with house-level filers to complete ENS submissions. 

Freight Forwarders or NVOCCs

  1. Responsible for house-level ENS filings when issuing house bills of lading.
  2. Provide data to carriers when not directly filing. 

Supplementary Declarant

  1. Acts on behalf of declarant parties when parties lack expertise or resources.
  2. Highlights data gaps to ensure smooth ENS filing and compliance. 

EU Customs Authorities

Use ENS data to assess shipment risks and ensure compliance. 

How Cargoo Makes ICS2 Data Submissions Simple 

Cargoo Process Map 

Cargoo process

Seamless Compliance: 

Cargoo integrates directly with 98% of the global ocean carrier network, ensuring ICS2 data submissions are easy and consistent, no matter the carrier. Through alignment with Carrier Bill of Lading Instructions (CBLI), users can handle ICS2 submissions without additional tools or systems. 

Efficient Data Handling: 

  • Pre-Filled Data Fields: Shipment information and master data (e.g., EORI number) are automatically populated, reducing manual entry and the risk of errors.
  • Focus on Mandatory Fields: Cargoo highlights critical requirements like EORI IDs and structured addresses to ensure compliance.
  • Validation Tools: Users can review, validate, and add missing details, making the process quick and accurate.

    • Integrated Workflow: 

  • Manage ICS2 submissions alongside other logistics operations, creating a single, streamlined workflow.
  • Simplified CBLI processes align directly with ICS2 requirements, saving time and effort.

    • Why Choose Cargoo for ICS2 Compliance? 

    Global Carrier Integration

    Submit ICS2 data seamlessly, regardless of the carrier.

    Simplified Data Submissions

    Pre-filled information requiring users only to review, validate, and add missing details.

    All-in-One Platform

    Manage ICS2 data submissions alongside your other logistics activities, eliminating complexity. 

    Take the Next Step in ICS2 Compliance 

    ICS2 compliance doesn’t have to be overwhelming. With Cargoo, you gain a partner that streamlines data submissions, reduces errors, and ensures your shipments move without disruption. 

    iCS2 Regulation Compliance guide     ICS2 compliance doesn’t have to be overwhelming.  Our checklist can guide you through the process.